Reflection

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Reflection on overall learning and experience in IS40370 Management for Informational Professional

 

            On reflecting on my overall learning and experience in the Management for Informational Professional class, my first instinct is that I really enjoyed the class. I found the setup of the class really interesting, the guest speakers that came to speak to us were very informational, as they formed a wide array of careers I hadn’t previously known were operational or available from the Library and Information Science course.

            The coursework for the class was very practical and correlated well with other classes I was also taking this term. The ePortfolio was enjoyable to do as the posts could be tailored to suit our own writing and presentational style but still allowed us to learn more about the topics at hand. The blog post also helped us engage more with the topics we were learning, such as our first blogs topic being Collaboration, and we as a class having engaged so thoroughly with Collaboration during the Scavenger Hunt and again currently working on our Case Study project.

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            The Blog Posts are also extremely useful as an ePortfolio, which we have found out from Informational Professionals and other guest speakers, are very beneficial when applying for jobs in the future as they show, you can undertake  running a blog, but are also a great display of your writing style and thought process, through how you engaged with the blog questions and topics.

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            I really enjoyed management for Information professional as a class and as a learning experience, it was one of the only classes where we actively engaged with our other classmates. It was also an interesting learning experience as it differed from other classes academic knowledge bases foundations and presented us with real-world experiences from people who had also completed a Library or Information Science course or who we had common learning experiences with, the class was taught more through guest speakers experiences than traditional lecturing which made it very intriguing and enjoyable. Our lecturer Jane Burns made the course really enjoyable and inviting as everything was explained really well with no confusion of what was expected of us as a class. I would definitely recommend management for Information Professionals as a course to anyone interested or eligible to enrol.

Reflections on Guest Lecturers
Did any speaker(s) have an impact on you? What surprised you?

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Management for Information Professionals had a wide array of amazing speakers such as;

  • Clare Murnane, the founder of S.L.I.P.
  • Mike Gogan, the Head of Customer Language at AIB and Associate Partner at Dark Angels.
  • Niamh O’Sullivan, Director of Library & Research Services at the Irish Blood Transfusion Services.
  • Monica Crump, Head of Collections at James Hardiman Library NUI Galway
  • Meadhbh Murphy, Archivist at University College Dublin.
  • Katherine McSherry Head of Communications & Outreach at the National Library of Ireland.
  • Laura Rooney Ferris, Systems Librarian – Repository Manager at Health Service Executive.
  • John Cox, University Librarian, Chair of the Digital Library Group, Partner in Digital Publishing and Innovation.
  • Dr John Howard, University Librarian and Adjunct Professor of Computer Science and Informatics at University College Dublin.
  • Brian Nolan, Director and Joint Creative Director at Detail. Design Studio.
  • Brian McMahon Creator and Curator of the award-winning blog BrandNewRetro.ie.

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While all the guest speakers were really interesting and had a lot to offer our class through their lectures, the ones I really found interesting where Meadhbh Murphy, Brian Nolan and Brian McMahon.

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Brian Nolan

          Brian Nolan, is the founding partner of DETAIL. DESIGN STUDIO. Which is a creatively-led design and communication company. DETAIL, specialise in identity, print communications and interactive design projects, large and small, simple and complex. Brian Nolan specialises in brand development, Corporate Identity systems, Information design, Exhibition design, Book design, Interactive, Event marketing, Advertising.

          Brian Nolans talk was really interesting with great visuals. It was really interesting to learn more about what I have categorised as specialised brand marketing. I found Nolans talk highly interesting and have visited their site to learn more about their intern programmes.

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          DETAIL, run an internship programme for graduates of Irish design colleges which accepts applications in June each year, (Threex3). Brian Nolan and Paul McBride from Detail and Ciarán O’Gaora from ZeroG, have established an internship programme. According to their website, internships are a common and an integral aspect of European design education, however, the practice of “learning through professional practice” has never been successfully established or negotiated by Education and Industry here in Ireland. The programme, therefore, set out to redress the lack of any established internship programmes for graduate and emerging designers in Ireland. I am not one hundred per cent sure I’m qualified to apply or if it would, in fact, be for me, but I am exploring the option more as I think a niché internship could help differentiate my C.V and be a great opportunity to network.

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Brian McMahon

          Brian McMahon is the Creator and Curator of the award-winning blog BrandNewRetro.ie. Brian McMahons’  lecture was really interesting and I found I was really interested in the concept of digital curation, in the way he correlated the website to be both social and historical at the same time.

          My interest in this perhaps falls to my undergraduate degree in Humanities that focused on History and Philosophy or perhaps it’s just my innate nose-yness that loves looking at older pictures. I was surprised by my interest in the blog BrandNewRetro.ie and have been discussing it with the museum I volunteer within Athy to potentially see about displaying an exhibition at some stage in the future.

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Meadhbh Murphy


          Meadhbh Murphy is an Archivist in UCD Archives. As a member of them, archives team Meadhbh is involved in the cataloguing of historically important Irish collections, helping researchers with their enquiries. She is also a member of the Library Outreach Coordination Group. For the past four years, Meadhbh has given a number of Guest Lectures in the Management for Information Professionals Course and for the History of Education Course in UCD. Meadhbh has also given talks to various historical societies, universities and associations around Ireland from her extensive work in Archives.

          Meadhbh is the creator and manager of the UCD Cultural Heritage Collections Blog, where she liaises with the various cultural heritage units to post, interesting blog posts highlighting their wonderful and in some cases unknown material every two weeks. UCD’s Cultural Heritage Collections blog won the Arts & Culture category at the Irish Blog Awards 2018. Furthermore, Meadhbh is lead project manager for an intervarsity collaborative project to digitise Irish medical illustration collections with potential funding from Wellcome Trust.

          Meadhbh Murphy’s talk and details of her career as an archivist inspired me to research further into what exactly an archivist does and what their role pertains, in regards to a career. GradIreland describes an Archivists as a person who assembles, catalogues, preserves and manages historically valuable collections of information, which may exist in a wide variety of formats. Archivists locate, preserve and store records to a professional standard. They are responsible for implementing the management and administration of records and storage and retrieval of collections. This includes assisting users and answering enquiries, promotional work including exhibitions, presentations or media work, as well as the curatorial skills of selecting, arranging and cataloguing archives. In addition, archivists at a more senior level will also carry out management tasks as they take control of budgets, staff and strategy.

          I was surprisingly inspired by Meadhbhs talk and as a result have been looking into furthering my education in perhaps U.C.D’s MA Archives & Records Management programme. This is surprising for me as I had initially been looking into a more creative route to use my Library and Information Studies qualification, such as something like Brian Nolan’s company Detail or perhaps a museum or specialised library work. I haven’t completely written off either of these routes but I have been investigating this surprising third road of archives more and more since Meadhdhs talk.

 

 

Bibliography :

Kavanagh, R. (2014, December 11). Archivist. Retrieved November 25, 2018, from https://gradireland.com/careers-advice/job-descriptions/archivist

Murphy, M. (2018). Meadhbh Murphy. Retrieved November 25, 2018, from https://ie.linkedin.com/in/meadhbh-murphy-a1838725

Mullins, E. (2018). MA Archives & Records Management. Retrieved November 25, 2018, from https://sisweb.ucd.ie/usis/!W_HU_MENU.P_PUBLISH?p_tag=PROG&MAJR=Z020

Nolan, B. (2018). Brian Nolan. Retrieved November 25, 2018, from https://ie.linkedin.com/in/briannolandetail

 

Images from;

Pixabay · Stunning Free Images. (2018). Retrieved November 25, 2018, from https://pixabay.com/

Institutional Repository’s

 

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Identify key issues and stakeholders in regard to institutional repositories. Review one positive and one negative aspect of the submission of an author’s work to a repository.

                This blog post is going to identify the key issues and stakeholders in regard to institutional repositories. I is also going to review one positive and one negative aspect of the submission of an author’s work to a repository. Firstly though to comprehensively answer those questions we must define whom the stakeholders are and then define what is an institutional repository ?

 

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Instututional Repository
                  A Repository is an open Access digital archive an open software, which is managed, persistent way of making research and learning content. Repositories can be subject or institutional in their focus (Lynch, 2003). Institutional Repositories are  a “university based institutional repository is a set of services that a university offer its faculty and students – It is essentially an organizational commitment to the stewardship of these digital materials, including long term preservation, as well as organization, access or distribution “(Lynch, 2003). Institutional Repositories are generally centered around a university and contains items which are scholarly output of that institution, this can include items in various formats such as theses, dissertations, images, and data in both digital and print format. Institutional Repositories are often depended to on the voluntary contribution of materials by scholars for the content of their collection.  An example of this is Trinity Colleges, Disability Accessible Research Achieve, whom after there initial set up had 120 papers waiting to be added to there archive.
                   A 2018 paper by Baba, Sakaguchi, Koyanagi and Minami titled “ A System for Paper Registration to Institutional Repositories” also defines Institutional Repositories they define them as ‘a system for archiving digital research outputs such as scholarly papers. While using this system is a simple way to return the benefits of academic research to society, the number of papers currently archived in institutional repositories across the world is very small. ‘ ( Baba et al, 2018). They also state that the main aim of institutional Repositories is to try reduce the workload of researchers and librarians in ‘paper registration’ of an Institutional Repository by using external databases ( Baba et al, 2018).

 

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Stakeholders

                Stakeholder’ in the corporate sense is defined as a group without whose support the organization would cease to exist (Freeman, 1983). If we take this definition in to account the stakeholders in an Institutional Repository are those who without there support the Institutional Repository would cease to exist. This in my opinion entails, the staff whom generally consists of librarians or other people who work in the library in most institutes, the contributors ( lectures, researchers, faculty) and the students as without any of the three compiling the Repository would be a mute point.

 

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   This paper was also very insightful about the positive and negative aspect of the submission of an author’s work to a repository.

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Positives 

                Some of the positives aspects of submission of an author’s work to a repository is that downloads of a paper from an Institutional Repository old ink fact lead to it being cited in other papers. Baba et al’s paper found that there is a link between the numbers of downloads and the citations of a paper has been reported for some Institutional Repositories (Baba et al, 2018). Another advantage of an Institutional Repository is that it is essentially an online resource that aims to build an accessible space at universities through circulation of research conducted by academics, staff and students in an accessible format (Baba et al, 2018).

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Negative

                   A negative aspect of submission of an author’s work to a repository is that a lack of regulated policies in terms of submissions, with some university’s making it mandate for their researchers to register their papers with their Institutional Repository (Baba et al, 2018). This mandate should be adopted with adequate consideration given to every stakeholder (Baba et al, 2018).


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Biography:
Lynch, C. A. (2003, February). Association of Research Libraries (ARL®). Retrieved November 12, 2018, from http://old.arl.org/resources/pubs/br/br226/br226ir~print.shtml


Baba, K. , Sakaguchi, K. , Koyanagi, M. and Minami, T. (2018), A system for paper registration to institutional repositories. IEEJ Trans Elec Electron Eng, 13: 763-769. doi:10.1002/tee.22627

Freeman, R. Edward; Reed, David L. (1983). “Stockholders and Stakeholders: A new perspective on Corporate Governance” (PDF). California Management Review. 25 (3): 88–106. Retrieved 12 November 2018

Class readings.

Collaboration

What is Collaboration and what do you think your role will be in the on-Campus Collaboration Exercise ?

What is Collaboration ?

Collaboration is define by SmartDraw as ‘a process through which a group of people constructively explore their ideas to search for a solution that extends one’s own limited vision”. In SmartDraws’ article ‘ Collaboration in the Workplace What Does it Actually Men ?”, they go on further to establish they believe there are three types of collaboration in there opinion.

1. Team Collaboration

2. Community Collaboration

3. Network Co

They stress that Collaboration is a process that continues and betters over time, as overtime teams are better able to share and discuss idea’s. SmartDraws article has some interesting points that are backed in John Whitefield’s article ‘Group Theory’.

Whitefield article articulates that researchers whom collaborate on a paper have higher rates of being cited and gaining notability. The article is an interesting history of collaborations in academia, with numerous studies mentioned. The section that collaborates SmartDraws theory is when established teams work best together if there is a little movement in the teams so not to stagnate the teams aims. Gergely Palla from the Hungarian Academy of Science in Budapest conducted a study analyzing network of authorship on physics papers, which concluded larger teams can work if they have a consistent turn over rate, but that smaller teams of 2/3 people created stability with very little turn over as it’s easier to find two people you like well enough to establish a long term working collaboration.

Whitefield uses the example of Broadway shows. Which are famous for having core groups whom collaborate on numerous shows. An example of this is Lin-Manuel Miranda who is famous for being an American composer, lyricist, playwright and actor, who’s most famous for Hamilton and The Heights both of which he worked with a core creative group. E.g he is listed as the Lyricist on The Heights playbook.

This example of collaboration in Whitefield article lends brilliantly to Andrew Fields work ‘ 6 Way To Foster Collaboration In Your Workplace’’ . Fields article is full of really useful information about creating a Collaborative environment in your workplace, where he uses really wold examples of teams such as The Avengers and The X-Men. He also sets out his six steps to create collaborative environment. Which wherein all steps must be implemented and flexible to create Whitefield Broadways example.

The articles from SmartDraw, Whitefield and Fields give a comprehensive knowledge of collaboration and team work while using real world and working environments as examples they also strive to include personal levels of collaborating such as networking and friendship. Both of which are key concepts to have obtained before our team on Campus Collaboration Exercise.

What do you think your role will be in the on- Campus Collaboration Exercise ?

When thinking about what role I would play in the on Campus Collaboration exercise, I realized I knew very little about the roles, dynamics and theories that define roles in teams. In a bid to educate myself further on team roles I came across The Belbin Team Inventory, which is a behavioral test to measure perimeters for nine team roles. The nine team roles according to Belbin are ;

-Plant ] Thought

-Monitor Evaluator ] Orientated

-Specialist ] Roles

-Coordinator ] People

-Team Worker ] Orientated

-Resource Investigator ] Roles

-Shaper ] Action

-Implementer ] Orientated

-Completer Finisher ] Roles

The Inventory assesses how a person behaves in a Team environment. A person may show strong tendencies towards multiple roles. In my opinion knowledge of the Belbin Team Roles can help identify potential strengths and weaknesses within your self and your team.

Using the Belbin Team Roles, I would like to think my role in the on Campus Collaboration Exercise is the Plant or the Resource Investigator.

The role of the ‘Plant’ is described as the plant presents new ideas and brings a creative, free thinking and imaginative approach to the team, but lacks focus on the smaller details and incidental, they are too pre occupied to fully communicate effectively.

The role of the ‘Resource Investigator’ is described a person who explores outside opportunities, is outgoing, enthusiastic and skilled at developing contacts, but can be overly optimistic and tends to loose interests once the initial enthusiasm wains/expires.

In my opinion both roles contribute to different aspects of my personality. The Plant call to my creative, independent artistic side, where when in the midst of a project or artistic burst , I tend to communicate ineffectively or not at all, until I’ve complete my goal. The Resource Investigator hails to my skills as a volunteer and Scout, who thrives on problem solving and networking but who does complete projects but knows to complete them before my enthusiasm disintegrates. These are the roles I hope to play in the Collaboration Exercise, but if I do not, I at least aim to be a contributing, participating member of the team.

The articles used in the blog post are:

Whitfield; Collaborating Group Theory

http://www.nature.com.ucd.idm.oclc.org/news/2008/081008/full/455720a.html

SmartDraw : Collaboration in the Workplace What Does it Actually Men ?”

http://www.smartdraw.com/articles/blog/workplace-collaboration.htm

Fields ; 6 Way To Foster Collaboration In Your Workplace’’

https://www.americanexpress.com/us/small-business/openforum/articles/fostering-collaboration/

mindtools.com https://www.mindtools.com/pages/article/newLDR_83.htm

📸 Google images

A Fictional Manager

A manager is described and defined in the dictionary as “A person responsible for controlling or administering an organization or group of staff, or as a person regarded in terms of skills in managing resources, especially those of a household or business”. Some of a managers main roles are of a figurehead, leader, liaison and spokesperson.

This post is going to explore some examples of fictional managers, or those I believe show and embrace managerial qualities. The fictional characters this post is going to explore as fictional managers are, Dorothy Gale from the Wizard of Oz, Jay Gatsby from The Great Gatsby and Hermione Granger from the Harry Potter franchise.

Dorothy Gale

When the reader or audience depending on if your reading the original 1900 novel “The Wonderful Wizard of Oz” or watching the 1939 Metro Goldwyn Mayer musical, are first introduced to Dorothy Gale, she is a small town girl from Kansas stranded in the strange and wonderful world of Oz. During her adventure in Oz to find her way back home Dorothy encounters a scarecrow in search of a brain, a heartless tin-man and a cowardly lion. The ‘rag-tag’ team face off against witches, wizards and other strange mythical creatures in their quest to find the Wizard of Oz to solve their problems.

In a certain light the role of a manager can be seen like a journey into an unknown land like Oz. A person by themselves could face and struggle through the new land or manager position/ work-load by themselves, but like Dorothy the manager needs a good support system and to delegate the work-load efficiently. The ability to assemble a good team is a skill that a good manager must utilize. This is an important skill that a god manager needs and Dorothy obtained as it is one thing to understand your vision and goals,but it is a completely different skill to make sure the managers team work well together to achieve the company/business’s goals. Dorothy represents a good manager as she incorporated the Scarecrow’s, Tin-man’s and Lions struggles and came up with a solution that benefited the team, which is a key skill in managers through the work force.

Jay Gatsby

If you strip back all the hullabaloo of the Great Gatsby story, you can find that Jay Gatsby fits the embodiment of successful manager perfectly. Two of the keys skills and desirable traits of an manager are entrepreneurship and charisma. Successful managers are magnate and adaptable, which translates to entrepreneurship and networking skills that leave lasting impressions on future contacts, employees, employers, customers and colleagues.

Jay Gatsby in F. Scott Fitzgerald’s 1925 Novel is described as a young, mysterious millionaire with shady business connections. Gatsby plays the role of entrepreneur to a ‘T’, he is a firm believer throughout the. novel of first impressions. Which speaks to managerial skill of spokesperson He stresses that first impressions have the ability to make or break a deal, Gatsby always dresses well and is described as a master of networking, with a key skill of leaving a lasting charismatic impression.

Another managerial skill Gatsby showcases is ambition. From Gatsby humble beginnings in North Dakota he achieved a successful career, which also shows a key element of focus. Although he does display his focus on his numerous shady business dealings his obsession with Daisy Buchanan also shows his ability for long term planning.

Gatsby is also the personification of the terms ‘I think therefore I am’ and ‘ fake it till you make it’ he manifested his desire through his focus and drive. His continuous belief that his focus and drive will be fruitful, has given him seemingly great success throughout the novel. Which many life coaches/ career guidance teachers, etc stress are key components to success and being a successful manager.

Hermione Granger

Hermione Granger is a fictional character in J.K. Rowling’s Harry Potter series. Hermione’s most prominent characteristics include her intellect and cleverness. Hermione is described as levelheaded, book-smart, organized and very logical. These are all key skills a manager must incorporate if they want to be a successful. A manager is a person responsible for controlling or administering an organization or group of staff. Hermione Granger throughout the series is definitely responsible for administering, organizing and leading a group or groups from the, Order of the Phoenix, Dumbledore’s Army and The Golden Trio.

During the series Hermione uses her research skills to gather useful information in the aim to defeat Lord Voldemort. When the Golden Trio found themselves struggling in their aim, Hermione would showcase her managerial skills by coming up with a solution. Another managerial skill Hermione possesses is even though she often comes across as bossy she is undoubtably unfailingly dutiful and loyal to her friends, she is a person that can be counted on. These are key skills a manager must acquire as the reputation of being someone a team can count on is a valuable asset to any manager or business.

Like Jay Gatsby, Hermione Granger showcases that focus and drive are key skills of a manager. Hermione Granger is described in the series as never straying off her path, she always keeps her attention focused on the job that must be done. This focus and drive makes her invaluable in the victory over Voldemort.

Another skill that is desirable in a manager is compassion and empathy, the ability to connect with colleges. During the series Hermione is extremely compassionate and is quick to aid other characters in the series. An example of this is her continued defense and aid of Neville Longbottom, also her campaigns to gain rights for House-Elves, Muggle-born, werewolves and mythical creatures, which the Pottermore website informs us that she continued in her Ministry of Magic Career, where she was in fact the manager\head of the Department for the Regulation and Control of Magical Creatures.

A key thing in the end of this post is a disclaimer. These characters mentioned are not my intellectual property they belong to there independent authors whom I gathered there cannon characteristics from to showcase there manager qualities.

Pottermore Website

Pictures from Google images.

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