Identify key issues and stakeholders in regard to institutional repositories. Review one positive and one negative aspect of the submission of an author’s work to a repository.
This blog post is going to identify the key issues and stakeholders in regard to institutional repositories. I is also going to review one positive and one negative aspect of the submission of an author’s work to a repository. Firstly though to comprehensively answer those questions we must define whom the stakeholders are and then define what is an institutional repository ?
A Repository is an open Access digital archive an open software, which is managed, persistent way of making research and learning content. Repositories can be subject or institutional in their focus (Lynch, 2003). Institutional Repositories are a “university based institutional repository is a set of services that a university offer its faculty and students – It is essentially an organizational commitment to the stewardship of these digital materials, including long term preservation, as well as organization, access or distribution “(Lynch, 2003). Institutional Repositories are generally centered around a university and contains items which are scholarly output of that institution, this can include items in various formats such as theses, dissertations, images, and data in both digital and print format. Institutional Repositories are often depended to on the voluntary contribution of materials by scholars for the content of their collection. An example of this is Trinity Colleges, Disability Accessible Research Achieve, whom after there initial set up had 120 papers waiting to be added to there archive.
A 2018 paper by Baba, Sakaguchi, Koyanagi and Minami titled “ A System for Paper Registration to Institutional Repositories” also defines Institutional Repositories they define them as ‘a system for archiving digital research outputs such as scholarly papers. While using this system is a simple way to return the benefits of academic research to society, the number of papers currently archived in institutional repositories across the world is very small. ‘ ( Baba et al, 2018). They also state that the main aim of institutional Repositories is to try reduce the workload of researchers and librarians in ‘paper registration’ of an Institutional Repository by using external databases ( Baba et al, 2018).
Stakeholder’ in the corporate sense is defined as a group without whose support the organization would cease to exist (Freeman, 1983). If we take this definition in to account the stakeholders in an Institutional Repository are those who without there support the Institutional Repository would cease to exist. This in my opinion entails, the staff whom generally consists of librarians or other people who work in the library in most institutes, the contributors ( lectures, researchers, faculty) and the students as without any of the three compiling the Repository would be a mute point.
This paper was also very insightful about the positive and negative aspect of the submission of an author’s work to a repository.
Some of the positives aspects of submission of an author’s work to a repository is that downloads of a paper from an Institutional Repository old ink fact lead to it being cited in other papers. Baba et al’s paper found that there is a link between the numbers of downloads and the citations of a paper has been reported for some Institutional Repositories (Baba et al, 2018). Another advantage of an Institutional Repository is that it is essentially an online resource that aims to build an accessible space at universities through circulation of research conducted by academics, staff and students in an accessible format (Baba et al, 2018).
A negative aspect of submission of an author’s work to a repository is that a lack of regulated policies in terms of submissions, with some university’s making it mandate for their researchers to register their papers with their Institutional Repository (Baba et al, 2018). This mandate should be adopted with adequate consideration given to every stakeholder (Baba et al, 2018).
Lynch, C. A. (2003, February). Association of Research Libraries (ARL®). Retrieved November 12, 2018, from http://old.arl.org/resources/pubs/br/br226/br226ir~print.shtml
Baba, K. , Sakaguchi, K. , Koyanagi, M. and Minami, T. (2018), A system for paper registration to institutional repositories. IEEJ Trans Elec Electron Eng, 13: 763-769. doi:10.1002/tee.22627
Freeman, R. Edward; Reed, David L. (1983). “Stockholders and Stakeholders: A new perspective on Corporate Governance” (PDF). California Management Review. 25 (3): 88–106. Retrieved 12 November 2018